What drives the price
| Item | How it affects the price |
|---|---|
| Scope | More screens, roles and rules mean a longer project. |
| Integrations | Each connection is a separate job; the other program’s API decides how much work it is. |
| Platform | Web, mobile or both; a store app takes extra work. |
| Data migration | Messy data can’t be moved until it’s cleaned up. |
| Design | Ready-made components, or an interface designed for your brand? |
| Maintenance | Updates, backups, hosting and support run every month. |
Three routes: off-the-shelf, built on a core, from scratch
Off-the-shelf software starts straight away for a monthly fee per user; if your business fits its process, it’s the cheapest route. If it doesn’t, the team starts working around the program with spreadsheets and WhatsApp.
With a setup on a core, the parts that are the same in every business, such as customers, documents, permissions and reports, come ready, and the screens and rules are built around your work. Time and cost are a fraction of software built from scratch.
With software built from scratch, everything is written for you. It’s the most flexible route, and also the longest and most expensive. Quotes are usually worked out in person-days and rise directly as the scope grows.
| Criterion | Off-the-shelf | Built on a core | From scratch |
|---|---|---|---|
| Starting price | Immediately | Weeks | Months |
| Fit with your process | You adapt to the software | The software adapts to you | Entirely around you |
| Upfront cost | Low | Medium | High |
| Monthly cost | Per user | Per user | Maintenance and hosting |
| Risk | Not fitting your process | The limits of the core | Time and budget overruns |
With a build on a ready core, you can see the work before any code is written. At Pirdir a build goes through these steps:
We map how your business works. We hold interviews and review your spreadsheets and paperwork. It costs €490.
The screens become a clickable prototype. Your team tries the software before it is coded.
You get a fixed-price quote. If you go ahead, the discovery fee is deducted from the setup.
The core and modules are set up. Customers, quotes, documents and permissions are ready; modules are fitted to your work.
Data is migrated and the team tries it. Two of your people use it for a week, then everyone switches over.
Steps and timings from discovery to go-live at Pirdir.
Sample budget: 8 users, 3 modules
At Pirdir, setup costs €2,900 and covers the core plus two modules; each extra module is €650. Usage is €24 per user per month, with a minimum of 5 users.
For a setup with 8 users and service, inventory and bookkeeping modules, setup comes to €3,550 and monthly usage to €192, making €5,854 for the first year. Prices are in euros and exclude VAT. Try your own numbers in the calculator below.
| Item | Type | Amount | Note |
|---|---|---|---|
| Setup: core + 2 modules | One-off | €2,900 | Service and stock |
| Extra module: bookkeeping | One-off | €650 | |
| Subscription: 8 × €24 | Monthly | €192 | Minimum 5 users |
The example budget as a quote: setup is paid once, the subscription every month.
