Distributor management software: orders come through the portal, not the phone.
Distributor management software lets dealers order online with their own price list and see their account balance and order status for themselves. At Pirdir, a field rep’s order screen and a customer portal are connected to it.
Who it’s for
Manufacturers and wholesalers who sell through a dealer network or a field sales team
Includes
B2B portal, field sales, customer portal
Setup
4–6 weeks
Starting price
Setup from €2,900
Today dealer orders come by phone, the price list is a PDF and the balance sits with accounts. In Pirdir, dealers have their own portal.
Dealer
Price
Order
Balance
Approval
Can you put down 10 pumps and 25 thermostats?
Ironside Build balance? Ask accounts
field rep
The path of a dealer order
As you scroll, the order screen fills up in the real order.
Every dealer gets its own price
Dealer groups, discounts and promotions are set up, and when a dealer logs in, it sees only its own prices.
Orders through the portal
The dealer searches for items, sees stock levels and sends the basket for approval. An order placed at night is waiting in the warehouse in the morning.
Credit limit check
The order is checked against the dealer’s balance and credit limit; if the limit is exceeded, it goes for approval.
Approved orders go to the warehouse
After approval the order becomes a pick list, and the dealer is notified when it ships.
Programs in dealers and field sales
Each one is a separate module. You start with the one you need, and the rest can be added to the same core later.
From phone orders to one price list
An example maker of building chemicals with a dealer network and a field rep, the quarter before and the quarter after the three modules shared one record.
Dealer orders
Dealers phone in, the rep sends orders on WhatsApp, and the office types each one again.
Dealers order in the portal and the rep on his phone, into the same record; the order goes straight to the warehouse.
No retypingPrices and discounts
Nobody is sure the PDF price list is current, and dealers get the wrong discount.
The dealer in the portal and the rep in the field see the same dealer price: list B, −18%.
One price listCredit and payments
The rep takes orders without knowing the dealer's balance, and accounts stops them the next day.
Balance and limit are on screen during the visit; an overdue €320 is collected on the spot.
Limit checked at orderOrder status
Dealers and customers phone the office to ask where things are.
Status, delivery notes and invoices are in the portal, with a notification on dispatch.
No status callsfewer dealer orders by phone at the example company; most now come from the dealer portal or the rep's phone.
10:15 · Dealer visit
Lucas shows the promotion on a tablet at Norvik Build; the dealer's credit limit and recent orders are on the same screen.
How it’s set up for your industry
The modules stay the same; the fields, statuses and reports change with your business.
Let’s get your orders off the phone.
On the call we talk about your price lists and dealer groups. During discovery we show how the dealer portal will look with your products.
Distributor management software: common questions
Ask anything not covered here on the call, and we’ll send the answer in writing too.
Is a B2B portal the same as distributor management software?
A B2B portal is the part where dealers order online. Distributor management adds dealer pricing, credit limits, promotions and tracking of the field sales team.
Do dealers need a mobile app?
No. The dealer portal runs in the phone’s browser, and once added to the home screen it opens like an app. If you want a separate app published in the stores, that is done through our mobile app development service.
Will the balances from my accounting software show in the portal?
Yes, if the accounting integration is set up. Balances from software such as Xero, QuickBooks or Sage are regularly synced to the portal.
Can a field rep enter orders where there’s no signal?
Yes. The field sales screen stores the order on the phone when there’s no signal and sends it once the connection is back.
How is the price worked out?
It’s made up of a one-off setup fee and a monthly usage fee per user. Setup starts at €2,900 and includes the core and two modules; each extra module is €650. Usage is €24 per user per month, with a minimum of 5 users. Prices are in euros and exclude VAT; the final price is confirmed in writing after discovery.
Let’s hear about your business in 20 minutes.
The call is free. By the end you’ll know which modules you need, how long setup will take and what it will cost.
On the call you’ll speak with Anıl and Hatice. They are also the ones who build your software.