Accounts receivable software: who owes what, and when it’s due.
Accounts receivable software tracks what your customers owe you and what you owe suppliers, together with due dates and payments. At Pirdir the account balance updates itself with every invoice and payment, and customers with payments due are sent a statement.
Who it’s for
Trading and service businesses that buy and sell on credit terms
Where it runs
Browser and phone
Setup
2–3 weeks
Starting price
Setup from €2,900
Today the list of who owes you is in a notebook, the due dates in a spreadsheet and the reminders in someone’s memory. In Pirdir, every account has a single statement.
Balance
Due
Reminder
Payment
Balance confirmation
Ironside Build due 3 October!
From IRONSIDE BUILD
Amount 12,400.00
Reference inv no?
awaiting signature
A month on one account
As you scroll, the account’s transactions are processed.
An invoice raises the balance
The sales invoice is posted to the account with its due date.
Due dates are visible
Upcoming and overdue items stand out in a separate list.
The payment comes in
The incoming payment is matched with the invoice and the balance is updated.
A statement goes out
The account statement is sent to the customer by email or WhatsApp.
A Monday at a packaging wholesaler
A day for Sofia at a packaging wholesaler with 120 customers on credit terms. Open receivables: €48,600, paid on average in 47 days.
09:05
The due list is ready
When Sofia logs in, three accounts falling due this week and one past 90 days sit in separate lists. She doesn't have to guess who to call.
09:20
A reminder goes with the statement
Maple Market's €6,400 balance has reached 61 days. The reminder goes by email with a statement link listing the open invoices.
11:40
An order over the limit waits
Loom Textiles' €1,150 order for boxes is packed. The account has owed €4,200 for 95 days, so the €5,000 limit is crossed and the order goes to Marco for approval.
13:15
A transfer clears the account
Maple Market sends €6,400. The transfer matches three invoices and the balance goes to zero. Sofia doesn't tick anything off by hand.
16:30
Part payment, a date for the rest
Marco closes the call task opened that morning: Loom Textiles pays €2,100 and promises the rest within 15 days. With the balance under the limit, the held order is released.
What accounts receivable software does
Everything below comes ready. Field names, statuses and reports are adjusted to your business during setup.
Account card and balance
One card per customer and supplier, with a live balance.
Due date tracking
Due dates per invoice, with upcoming and overdue lists.
Account statements
Statements for a date range sent as a PDF and a link.
Payment reminders
Automatic reminders before and after the due date.
Credit limits
New orders from customers over their limit go for approval.
Balance confirmation
Period-end balance confirmation forms with customer sign-off.
11:40 · Loading bay
Next to the pallet ready to ship, Marco sees Loom Textiles' 95-day balance on his phone before releasing the order.
Who is accounts receivable software for?
It isn’t for everyone. We also spell out when it won’t fit, so nobody wastes time on a call.
A good fit
You may not need it
Example setup: a packaging wholesaler with 7 users
These amounts come from our price list. The four sales reps and three office staff each have a user.
Discovery and import
Opening balances and open invoices for 120 accounts are taken from your accounting software.
Rules
Reminder days, message wording and a credit limit for each customer are set.
Go-live
The first reminders reach only Sofia as alerts; after that they start going to customers.
Packaging and hygiene wholesale · 4 sales reps, 3 office staff
Amounts in euros, excluding VAT. How we connect to your accounting software is settled during discovery.
Slide to see the price
Setup is paid once and includes the core and 2 modules. Usage is billed monthly per user, with a minimum of 5 users. Prices are in euros and exclude VAT; we confirm the final price in writing after discovery.
Set up alongside it
They connect to the same core and share customers, documents and users.
Accounts receivable software by industry
The same module is set up with different fields and statuses in each industry.
Let’s stop leaving payments to memory.
On the call we talk about your payment terms and how you collect. Reminder rules are set up to suit your relationship with customers.
Accounts receivable software: common questions
Ask anything not covered here on the call, and we’ll send the answer in writing too.
Will it clash with my accounting software?
No. If the accounting integration is set up, customer account records stay in sync with your current software, so nothing is entered twice.
Can customers see their own statements?
Yes, if the customer portal or B2B portal is set up; customers see their balance and statement in their own dashboard.
Can accounts be kept in foreign currencies?
Yes. An account can be in euros, pounds, dollars or another currency, and reports show it converted into the currency you choose.
Won’t reminders annoy customers?
You decide when reminders go out and in what tone. If you prefer, only your team gets an alert instead of an automatic message.
How is the price worked out?
It’s made up of a one-off setup fee and a monthly usage fee per user. Setup starts at €2,900 and includes the core and two modules; each extra module is €650. Usage is €24 per user per month, with a minimum of 5 users. Prices are in euros and exclude VAT; the final price is confirmed in writing after discovery.
Let’s hear about your business in 20 minutes.
The call is free. By the end you’ll know which modules you need, how long setup will take and what it will cost.
On the call you’ll speak with Anıl and Hatice. They are also the ones who build your software.