E-invoicing software: issue the invoice once, and the rest takes care of itself.
E-invoicing software sends the invoices you create in your business software through an e-invoicing provider, over the Peppol network or a national platform, in the format your country requires. At Pirdir, an invoice created from a service job, order or quote is sent as an e-invoice or a PDF, depending on the buyer.
Who it’s for
Businesses that must e-invoice and currently retype invoices in another program
Where it runs
Between Pirdir and your e-invoicing provider
Setup
1–2 weeks
Starting price
Module from €650
From invoicing twice to one record
The same wholesaler, the month before the connection and the month after.
Issuing invoices
The order is priced in a spreadsheet and the same lines are retyped into the provider's portal.
An invoice is created from the delivered order with one click and goes out.
1 minute per invoiceE-invoice or PDF
Staff check by hand which buyers can receive e-invoices; wrong ones get cancelled.
The format is picked for each buyer automatically.
Wrong format: 0Incoming invoices
Supplier invoices are downloaded from the portal and entered by hand.
Incoming invoices are pulled in each morning and posted to expenses and supplier accounts.
No manual entryStatus
Whether an invoice arrived is found out when the customer calls.
Sent, delivered and rejected statuses show on the invoice record.
Rejections seen same dayof office time saved each week at the example wholesaler, once its 60 invoices a day were no longer typed into the portal a second time.
16:40 · Dispatch office
Sofia sends the invoice for Harbour Cafe's delivered order; two minutes later it is with the café.
The path of an invoice
As you scroll, the invoice moves on to the next step.
The invoice is created
A draft invoice is prepared from a service job, an order or a quote.
It’s validated
Your provider checks it against the e-invoicing standard before it goes out.
It goes out the right way
If the buyer can receive e-invoices, it goes over Peppol; if not, it goes as a PDF.
Delivery and PDF
The delivery status is recorded, and the PDF goes to the customer.
What e-invoicing software does
Everything below comes ready. Field names, statuses and reports are adjusted to your business during setup.
Sending sales invoices
Chooses between an e-invoice and a PDF automatically.
Incoming invoices
Supplier invoices are received and posted as expenses.
Status tracking
Sent, delivered, rejected and cancelled statuses.
Electronic delivery notes
Electronic delivery notes at dispatch, if you want them.
Provider-independent
Works with providers and Peppol access points that offer an API.
Archive
Invoice PDF and XML files are kept with the record.
A Wednesday at a food wholesaler
Five moments at a wholesaler supplying coffee, milk and consumables to cafés and restaurants. Around 60 invoices a day, all from orders.
08:20
Incoming invoices are in by morning
Seven supplier invoices that reached the provider overnight are pulled in. The dairy's €2,140 invoice is posted as an expense and to the supplier's account.
11:05
Each buyer gets the right format
The 23 orders shipped this morning are invoiced. The system checks each buyer: 15 can receive e-invoices over Peppol and 8 get a PDF by email.
13:30
A rejected invoice is put right
A hotel rejects an invoice made out to the wrong branch. The status lands on the record and Sofia sends a corrected invoice to the right branch the same day.
16:40
Harbour Cafe's invoice in two minutes
Harbour Cafe's coffee, milk and cups have been delivered. The €622.60 invoice passes the VAT number, schema and signature checks, goes over Peppol and reaches the café.
17:50
The day passes to the accounts
The day's 61 sales invoices and 7 incoming ones go across to the accounting software. The accountant, Tom Berg, sees the same list on his screen the next morning.
Who is e-invoicing software for?
It isn’t for everyone. We also spell out when it won’t fit, so nobody wastes time on a call.
A good fit
You may not need it
Slide to see the price
Setup is paid once and includes the core and 2 modules. Usage is billed monthly per user, with a minimum of 5 users. Prices are in euros and exclude VAT; we confirm the final price in writing after discovery.
Example setup: a food wholesaler issuing 60 invoices a day
These amounts come from our price list. The two weeks below are the e-invoicing connection; orders and bookkeeping are set up before it.
Discovery
Your provider's API details, invoice numbering and template are agreed.
Connection
Pirdir connects to the provider's test environment; e-invoices, PDF invoices and incoming invoices are tried out.
Trial
On the first day 5 real invoices go out and each one is checked on arrival.
Go-live
All invoices are issued from Pirdir and typing into the portal stops.
Food wholesale for cafés and restaurants · 14 staff, 6 users
Amounts in euros, excluding VAT. Fresco Foods pays its e-invoicing provider directly under its own contract.
Set up alongside it
They connect to the same core and share customers, documents and users.
E-invoicing software by industry
The same module is set up with different fields and statuses in each industry.
Don’t type the same invoice twice.
On the call we talk about your provider and your invoice flow. The scope of the connection is written into the quote as a separate line.
E-invoicing software: common questions
Ask anything not covered here on the call, and we’ll send the answer in writing too.
Which providers do you work with?
We aren’t tied to any provider. We can connect to most e-invoicing providers and Peppol access points with an open API, so you can keep the one you have.
Who signs the contract with the provider?
Your business signs the contract with the provider itself. Pirdir sets up the connection.
Are incoming invoices received too?
Yes. Supplier invoices are pulled in from the provider and posted as expenses and to the supplier’s account.
I’m not required to e-invoice yet. Is it still useful?
Yes. The same connection sends PDF invoices by email today and switches to Peppol or your national platform once your customers or your country require it. B2B e-invoicing is already mandatory or being phased in across Europe, for example in Belgium, Germany and France.
How is the price of an integration worked out?
Each integration is a module and appears as a separate line in the setup quote; extra modules start at €650. The scope of the connection the other program offers can change the work, so the final price is confirmed in writing after discovery. Prices are in euros and exclude VAT.
Let’s hear about your business in 20 minutes.
The call is free. By the end you’ll know which modules you need, how long setup will take and what it will cost.
On the call you’ll speak with Anıl and Hatice. They are also the ones who build your software.